The expense claimthat defends itself.
Everyone else checks your spending against the caps you typed in yourself. ExRabbit goes and reads the rule in force in your country, tells you the risk it carries, cites its source — and makes you write down what is missing, while there is still time.
Five jurisdictions, the rule read at source and quotedExpenses
‹ Sep 2026 ›Three moves, and the expense holds up.
The receipt is photographed the moment it is incurred. Everything else follows without anyone having to chase anyone — not the person who paid, not the person who reimburses.
The photo becomes a line
Merchant, date, amount, currency: read off the receipt and filled in for you. Every field stays editable by hand — nothing is locked to a machine reading.
The agent reviews it at once
Not at month end: the second the line is created. It is the only moment when the person still has the receipt in hand and the meal in mind.
One request, one transfer, one record
Lines settled by the same transfer form a numbered record: amounts, rates, receipts and comments together. If you are audited, it is all already there.
It never says “compliant”.
ExRabbit is not the tax authority and certifies nothing. It estimates a risk of reassessment, on three levels, with the figure and the source — and tells you what to do to bring it down. Touch one.
It looks the rule up — it does not guess it
When the country’s scale, or that year’s, is missing, the agent reads the relevant administration’s own site online — and nothing else: the list of permitted domains is closed. A URL no tool handed it is rejected before it ever reaches the screen.
It makes you write down what is missing
The question is asked in the card, not in an email: “Who was there, and why?”. What you answer goes into the expense notes — exactly where an inspector will look for it.
Four points, always the same ones.
These are the grounds for reassessment that inspectors check first. The agent works through them in this order, on every expense.
The receipt
Missing or unreadable, it is the first ground for reassessment — and the only one that takes ten seconds to fix. ExRabbit asks for it before you submit, not after the transfer.
The country’s scale
Provided you apply the right one: caps govern flat-rate allowances, not a reimbursement at cost backed by an invoice. ExRabbit only reimburses at cost, and says so.
Double benefits
A meal already covered by a luncheon voucher cannot be reimbursed a second time. Where that is plausible and nothing rules it out, the agent flags it.
Proportionality
Lavish spending with no commercial reason is reclassified as a benefit in kind, receipt or no receipt, under the cap or not. The amount attracts the audit; the written justification defuses it.
The rule differs from one country to the next. So does its very shape.
Some countries set a cap, others a burden of proof, others regulate nothing on the employee side and everything on the company side. A tool that only knows about caps gets the last two wrong.
A limit exists. Above it, the excess is brought back into the social contributions base — unless the expense is reimbursed at cost, against an invoice.
France · URSSAF / BOSS
Exemption limits published each year
urssaf.fr ↗The mistake the agent avoids here: holding the flat-rate cap against a claim reimbursed at cost. The cap governs allowances paid without a receipt — not an invoice.
Figures read on 29 September 2026 from the sites quoted. They change — which is precisely why the agent goes and reads them at review time rather than leaning on a frozen table, and why it hands you the link to check.
The rate on the day of the expense, frozen for good.
This is a guarantee held by the database, not by good intentions: every expense records its original amount, its currency, the rate, the rate date and the converted amount. Nothing is ever recalculated at display time. Six months later, the record says exactly what it said on day one.
The rule follows your country, not your trip
A meal paid in dirhams in Dubai by someone employed in France is still judged against the French scale, on the “assignment abroad” line. Where you spent changes which line applies, never which authority does.
And your tax regime decides what counts
Company, self-employed on actual costs, flat-rate micro-business: these are not the same rules. A flat-rate micro-business deducts nothing at all — holding a meal allowance against it would be nonsense, so the agent does not.
Alone or as a team, without switching tools.
The phone is for capturing, the dashboard for deciding. Same database, same rules, and the rate frozen on both sides.
On your own
Nobody approves, so we do not pretend otherwise: you request payment. The agent warns you, you decide, and the record is ready for your accountant.
As a team
The manager approves, then accepts the request for payment — the whole request, not forty lines. Send one line back and only that line reopens.
Budgets and caps
Monthly budgets per category, internal caps per day or per month. An overrun shows before you submit, not at month-end close.
Every organisation on its own
Several organisations on one platform, walled off down to the database and to the photo storage. None of them sees a single line of another.
What we claim, we measure.
A tool that handles your receipts and your amounts owes you more than a certification badge. Here is what is in place, and how we check it.
No organisation sees another
The separation is not a filter in application code that one oversight would bypass: it sits in the database, across all fourteen tables, and down into photo storage. We check it by creating a decoy organisation and counting what another one can see. The expected answer is zero, and zero is the answer we get.
Your receipts are never public
Photos and PDFs live in private storage. No address exposes them: access goes through a signed link, valid for one hour, issued to someone entitled to see that expense — their own, their team’s if they approve, all of them if they administer.
No data leaves without a session
All six server functions refuse unauthenticated calls, and the application’s public key alone reads no table at all. We replay both checks on every release.
The model key never leaves the server
The agent runs server-side. The key that feeds it lives in platform secrets, never in the page — a variable sent to the browser is public by construction, whatever it is called.
The exchange rate is frozen by the database, not by a promise
Every expense records its original amount, its currency, the rate, the rate date and the converted amount. A database guard prevents recalculating it after the fact. Six months later, the record says exactly what it said on day one.
Your data stays yours
Hosted in Europe, on managed infrastructure. Your expenses and receipts are exportable, and still are if you leave. We do not sell them and do not use them to train a model.
Evidential value, so you can throw the paper away. What is missing is not a badge but a precise technical conformity — the French decree of 22 March 2017: conversion to PDF/A-3 with no image processing, a server seal on an RGS one-star certificate, timestamping, and the written procedure that goes with it. Your receipts are already kept and walled off between organisations; these four points are what will make them stand up. That is the work in progress, and saying where we stand beats a logo.
Ten expenses to judge it. Under five euros after that.
Your first ten expenses are on us, agent included — because a compliance tool is judged on a verdict, not on a description. They are counted in expenses, not in days: nothing expires while you think it over.
No payment is taken yet: billing is not wired up. The prices below are the ones that will apply, and until then the whole product is open — free months and referrals are credited by hand. Better you read it here than find it out looking for where to pay.
- Receipt photo, extraction, manual correction
- The compliance agent on all ten expenses
- Multi-currency, rate frozen at the expense date
- Payment requests and supporting records
- An allowance, not a subscription: it does not top up
- Everything in the trial
- The compliance agent, risk level and source quoted
- Looks up the rule in force when the scale is missing
- Unlimited expenses
- Monthly budgets and internal caps
- First month free
- Everything in Solo
- Manager approval, roles and delegation
- Shared budgets and per-team caps
- Organisations walled off, down to the storage
- Extra person: €4 per month
Twelve friends, a year on us.
Every person you bring earns you a month. Twelve people, twelve months — your year costs you nothing. The month lands when the person you referred has actually submitted their first expense, not merely signed up.
What people ask before they try it.
No, and that is not the point. ExRabbit prepares the record — lines, frozen rates, receipts, comments — so your accountant works on something clean. On an amount that matters, they decide.
Better said before you try it.
It is not payroll software
ExRabbit pays nothing and files nothing. It prepares the record; you make the transfer.
It is not tax advice
The agent estimates a risk and cites its source so you can check it. On an amount that matters, your accountant decides.
It warns, it never blocks
No expense is ever refused by the machine. Alone or as a team, a person decides, knowing what they are taking on.